Category: efficiency

Expenses reports mobile friendly. (CAPTIO app review)

00efficiency, Mobile app reviewTags: , ,

If you are a sales person and hate doing your expenses report, this is for you:

Expenses reports mobile friendly. (CAPTIO app review)If I tell you that the only thing you have to do is to take a picture of any ticket that you probably have in your wallet and the rest of your expenses report is done automatically? What would you think?

I wasn’t sure, it really could capture the data automatically from the ticket and put it into a database without any previous template. So I decided to try it myself with some tickets.

I followed the next steps with no hassle and the result really surprised me.

  • Downloaded the app and signup with my email address. Captio creates a user in their cloud.
  • From the app, I snapped a picture of some of the tickets I had in my wallet. I realized how long they are these days.
  • After a few seconds the file was sent to their cloud server to run an OCR and after a while I saw some results. It toke a long while, few minutes maybe, so I recommend you take some pictures and leave it working in the background while you do something else.
  • The free version has a 10 tickets limit so it’s only to test the app. Prices start from 8€/month for freelancers, 60€/month for small business up to 10 users and 700€/month for up companies with up to 100 users. It may look a bit pricy for an app but it really frees you from a pain in the * hassle.
  • Yes a couple tickets didn’t came trough but they where really wrinkled ones. I deleted them and tried again. You can also upload a manual ticket.
  • At the end of the process, you can mark some or all of the tickets and send them via email to your book keeper and it automatically add them and send the total amount. If you have a company account, your accountant will be able to get them in their account, so you don’t even have to send them over. You can also ask for the approval of your boss. He will be able to confirm them and pass them over to the appropriate department.

I would definitely recommend Captio to anyone who likes working in the field and hates the paperwork thats normally left behind and suddenly has to be done on the weekend before the end of the month. It’s also interesting for accountants that don’t like to go behind the sales team. Or to anyone that likes to automate back-office jobs.

See the result of our Quiz here:

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New benefits and features for AMR users

00Canon, efficiency, printer costs, TonerTags: , , , , , ,

More accessible information, more reliable consumable alarms.

AMR presents a great software update that makes it even easier to manage printers.

  • More information about toner alarms.
  • All historical at a glance to make decisions.
  • Filter to avoid false alarms.
  • Improvements of user interface in Manager, Messages and Signal.

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hp_buys_samsung_printers

HP buys Samsung printer division: This is a BOMB !

00Automatic Meter Reading, Business efficiency, Customized solutions, efficiency, Meter Readers, printer costsTags: , ,

Let me share with you what I've learned in the Photizo group webinar : "HP buys Samsung". 5 experts have shared their profound knowledge about this big financial and industrial operation. I have taken the liberty to make a brief summary attached below.

More than 50% of the 700 attending the webinar, felt that the operation "HP buys Samsung" was revolutionary or transformative for the market.

Let's get started:

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monitor usb printers

Monitoring USB printers from a Hospital

00Automatic Meter Reading, Business efficiency, Customized solutions, efficiency, Meter Readers, printer costsTags: ,

Usb printers are hard to monitor. (why-usb-printers-are-a-wreck)

Our client asked us to monitor 100+ printers from a Hospital. All printer where locally connected to a PC to avoid private information going into the net. All printers where located in different offices, some of them were accessible only during certain hours and different people had access to them depending on the area. In short, taking meter readings was a nightmare. 

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Konica Minolta Bizhub Press - Pro Billing counters

Konica Minolta Bizhub Press / Pro Billing counters

00Automatic Meter Reading, Business efficiency, Customized solutions, efficiency, Meter Readers, printer costsTags: ,

Some clients with PRO printers print in such high volumes that they need weekly billing. On top of that they don't use the standard meter readings, they use the detailed meters that split paper size and ink coverage. Those meters happen to be only available in paper on site. That means sending a technician over every so often or calling the client meaning a costly followup. 

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Printer monitoring software

Printer monitoring software to manage alarms

00Automatic Meter Reading, Business efficiency, Customized solutions, efficiency, Meter Readers, printer costs

Printer monitoring software menas nothing if we don't find the right tools to make it useful for users. The challenge here was to call the attention of printer monitoring agents over a specific task only when it was needed and let them go when it wasn't. Email was not an option because we all have tons of spam messages and can not afford to add more. Pop ups may be disturbing and after closing it down, users may forget.

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ERP_integration_3

ERP integration with your printer data. Automatically.

00Automatic Meter Reading, Business efficiency, Customized solutions, efficiency, Meter Readers, printer costs

Our client didn't want to manually export their AMR data into their ERP System anymore. It was good for the old times when they only wanted to bill their clients once a month. Now, they wanted to use the full potential of their data and match it with their ERP system. So they contacted us for an ERP integration between AQUA and AMR.

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contador de revelados Ricoh

Collect Ricoh develop page counts instead of print counts.

00Automatic Meter Reading, Business efficiency, Customized solutions, efficiency, Meter Readers, printer costs

One of our clients, came up to us with a problem he couldn't find a solution for. He had some older contracts where Ricoh develop page counts was required. Meters not related to color prints but to every specific color usage. Only the color that was used was counted. With new contracts they had standard print counts. The point is that they wanted to integrate both contract types into the same same system.

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Toner cartridge

Compatible toner cartridge vs genuine toner cartridges. Copy

00Canon, efficiency, printer costs, Toner

Is it worth to pay extra for genuine original toner cartridges?

It's not an easy question: Printer manufacturers may tell you their story, it's their business model. Toner cartridges re-manufacturers and the so called compatible toner cartridge manufacturers may tell you a different story. As I'm not in any of the sides, let me explain you the differences so you can make your own mind and your own choice depending on your priorities.
toner cartridge

  • Do you print Black and white or color?. Which print quality do you request?
  • Reliability. Can you afford some failures every now and then?
  • Cost: How do you pay for your toner? Cost per print/ copy or you buy the whole cartridge on your own?
  • Are you concerned about legal prosecution?  (patent infringement)
  • Sustainability and Carbon foot print. What's your choice?

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Ghost prints: when counter stands still and toner is consumed.

00Automatic Meter Reading, Business efficiency, cost saving, efficiency, How to, Post, printer costs, Printer Dealer, TonerTags: , , , , , , , , , , ,

ghost

Are you in the MPS cost per copy business?

Then, you may have some experience about ghooost printing. It happens specially in color laser printers, when customer decides not to print in color mode in order to save some money. What happens is that every time the printer is turned on and some times also during the working day, the printer itself runs a so called “calibrating process”. More info

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